Privacy Policy JobScout

Why Privacy Matters in AI Job Matching

When you use AI to find your next job or automate interviews, your personal data becomes the backbone of the process. We get it – trusting a system with your resume, interview videos, and preferences isn’t something to take lightly. That’s why at JobScout, we’ve built privacy into every step. It’s not just about compliance; it’s about respecting your career journey and keeping your info safe while making the process smoother.

Our platform combines automated vacancy matching with interview management, so your data fuels both sides securely and transparently.

What We Collect and Why It Matters

We only collect data that helps our AI deliver better matches and smoother interview experiences. Think of it like this: your name, email, and location help us connect you with local jobs. Your resume and skills feed into the matching engine, making sure you see roles that fit. And your interview scheduling preferences let us automate follow-ups so you don’t miss out.

On top of that, when you choose to use our interview automation, we handle recordings and performance data—but only with your explicit consent. We don’t track your social activity outside JobScout or share your data with advertisers. That’s a firm line we don’t cross.

• Basic info: Name, email, location for account setup and communication
• Resume details: Work history and skills for AI matching
• Usage data: Job views, applications, and interview scheduling habits
• Interview data: Video/audio recordings and feedback analytics (opt-in only)

How Our AI Uses Your Data — Without Sacrificing Privacy

You might wonder what happens behind the scenes when our AI matches you with jobs or manages interviews. Here’s the deal: our algorithms analyze your skills, experience, and preferences against employer needs, but mostly in anonymized or encrypted formats. This keeps your identity hidden during processing.

For interviews, the AI not only schedules based on your availability but also adapts question flows and offers feedback—all while respecting your privacy choices. Plus, our federated learning approach ensures your data often stays local, contributing to smarter models without exposing personal details.

Taking Control: Managing Your Data on JobScout

One thing we’ve heard from users is how important it is to feel in control. That’s why we’ve built tools so you can manage your data easily. Your dashboard shows everything we have on file, and you can update or delete info anytime without hassle.

Interview recordings get special treatment—you choose what to keep, share, or delete. If you ever want to leave JobScout, just request full data deletion, and we’ll erase your profile within 30 days. That said, anonymized data might stick around to help improve the platform for others.

Data Portability and Export Options

If you want to take your info elsewhere, we make it straightforward:

• Download your full profile in JSON or CSV
• Export resumes and documents in original formats
• Access your interview recordings for personal review
• Export your search history and preferences

How We Protect Your Data Every Step of the Way

Security is more than just a buzzword around here. We use strong TLS encryption for all data transfers—like you see with banks—and host everything in certified data centers with physical and digital safeguards.

Access to your data is strictly controlled with role-based permissions, meaning only authorized team members can see what they need for their job. Plus, our AI mostly works with anonymized info, which limits exposure risks even further.

Regular security audits, penetration testing, and a clear incident response plan mean we’re always ready to protect your information. If anything happens, we promise to notify you within 72 hours.

Sharing Your Info: What We Share and When

We get that sharing your personal info can feel risky, so we keep it tight. We only share data with third parties when you explicitly opt in, like connecting your LinkedIn or syncing calendars with tools like Calendly or Zoom.

When you apply for jobs through JobScout, the employer only sees what you choose to share for that specific application. We never sell your data or hand it off to advertisers.

Balancing Employer Access with Candidate Privacy

Employers get enough info to assess your fit without seeing everything about you. They only see what you share for each application, not your full profile or interview feedback from other companies.

Our AI provides anonymized insights to employers, focusing on skills and qualifications without revealing your identity until there’s mutual interest. We also keep salary history and application activity private.

This balance lets you stay in control while giving employers what they need.

Handling Interview Data and Recordings with Care

Interview recordings are sensitive, so we require your explicit consent before storing or analyzing them. You control retention settings—whether you want recordings deleted after 30 days or saved indefinitely for your review.

The AI generates anonymized insights to improve platform features, but your actual responses stay private unless you choose to share them. You get real-time controls to pause or stop recordings anytime during interviews.

Interview Recording Controls

1. Consent required before recording starts
2. Pause, stop, or restart recording during your session
3. Review recordings post-interview before sharing
4. Set automatic deletion timelines
5. Control who can access your recordings

Our Commitment to Privacy Laws and Your Rights

Even though we operate mainly in the USA, we follow global privacy standards like GDPR and CCPA. That means you get strong rights wherever you are—access, correction, deletion, and data portability.

We keep records of how we process your data and conduct privacy assessments for new features. If you want to exercise your rights or have concerns, our data protection officers are ready to help with clear, simple processes.

Keeping You Informed About Privacy Changes

We know policies change, so we promise to keep you updated. Minor updates get a website notice seven days before, bigger changes come with emails and in-app alerts, and major shifts require your active consent with at least 30 days’ notice.

We also publish a privacy changelog so you can see what’s new without digging through legalese.

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